Difference Between Microsoft Planner and Asana (With Table)

Planning and scheduling of daily tasks are essential to establish efficient working and management. It is especially required for working professionals, business people, students, and freelancers. There are several digital planners with exclusive features. The two most common and widely used types of digital planners are Microsoft Planner and Asana.

Microsoft Planner vs Asana

The main difference between Microsoft Planner and Asana is that Microsoft Planner is a task management software that provides Microsoft Office 365 features while Asana is a project management software that integrates with several apps.

Microsoft Planner is a digital planner launched by Microsoft Corporation in 2016. It is an effective tool for work management. The services are available in the paid version. There is no provision for free features or services. It integrates the various features of Microsoft Office 365. It helps in organizing tasks, setting deadlines, and sharing files with other group members.

On the other hand, Asana was founded in 2008 by Dustin Moskovitz and Justin Rosenstein. It was officially launched in November 2012. The name “Asana” has been derived from a Sanskrit word called ‘yoga pose’. It provides basic features in the free version and advanced features at affordable prices.

Comparison Table Between Microsoft Planner and Asana

Parameters of Comparison

Microsoft Planner


Exclusive options

It has customizable task boards, powerful analytics tools, remote management and integrates with Microsoft Office 365

It has work mapping, and over 100 integration

Launch date

6th June 2016

November 2012


Microsoft Corporation

Asana Company


A web-based tool to create, assign, design, chat about plans and tasks and share them with a team and check the progress

A management software to help in management and communication of various tasks and projects


It has an inbox, calendar, document library, and notebook

It has my task, list, board, calendar, inbox, files, and other reporting tools

What is Microsoft Planner?

Microsoft Planner is an Office 365 service and a web-based tool. It is built for work management. It was launched by Microsoft Corporation on 6th June 2016. It works on various devices like phones, computers, tablets, and others, and is available on both iOS and Android.

It helps in organizing tasks, setting deadlines, and sharing files with other group members. The tool is used in project management, execution of assignments and acts as a standard interface between the client. It takes care of all the complex planning efforts. Any plan or task can be created, assigned, complied with a team and even the progress can be shared.

Microsoft planner offers full control to the users. It provides a pre-designed framework for use. Any requirement or changes depending upon the topic, phase, or area of the project can be easily created. The tasks can be executed in iterations and agility. Each plan has a separate dashboard which helps in keeping track of the progress.

The organization of the tasks is visually appealing and can be customized, designed, and structured by the user. Microsoft planner has provision for theme-related task management options. Every task can be set with a start and a due date. The dates are saved in the calendar section of the planner. The calendar of the planner can also be viewed in Outlook.

What is Asana?

Asana is a dashboard that helps in the management of the workplace. It helps in the communication of various teams and companies. It is used actively to streamline projects. It offers various tools for project and task management. These projects can even be hosted with other members. It is available in three schemes- free, premium, and business. It also has Asana Enterprise for businesses with high-security needs.

It helps in breaking a project into several tasks and further subtasks. It enhances productivity since the tasks become more manageable and easily achievable. For every task, specific due dates and deadlines can be assigned. It allows the collaboration of people or groups. Every task can be viewed chronologically. Asana provides various reusable templates for task management.

The specifications of the task with its rules and regulations can also be provided through Asana. It also allows attachments. The team leader can proof the attachments or files so that other members know about the corrections to be made. It also has several reporting tools exclusively for the team leader of the project.

The administrators of Asana have advanced security controls to grant permission and keep, sensitive data under protection. It integrates with other apps like Google Drive, OneDrive, Dropbox, Office 365, Adobe Creative Cloud, Gmail, Zoom, Slack, Outlook, Microsoft Teams, and many other apps.

Main Differences Between Microsoft Planner and Asana

  1. Microsoft planner cannot be used by individuals for personal use and requires work or school subscription of Office while Asana can be used by individuals and requires a few details for signing up.
  2. Microsoft planner is not available in free or trial version while Asana is available in a free plan called Basic and provides free trials for paid plans.
  3. Microsoft planner has six types of paid plans while Asana has two types of paid plans.
  4. Microsoft planner can support several languages like Chinese, Russian, Dutch, Italian, Turkish, and others while Asana can only support few languages like Japanese, English, Spanish, Portuguese, German and French.
  5. The price of the paid plans of Microsoft planner is expensive while the paid plans of Asana are cost-effective and affordable.


Since most of the work has shifted to a digital space, planning and management of the work are also digitalized. There are several digital planners and work management software available to segment the work and increase productivity at the workplace.

Microsoft planner and Asana are the most common digital planners. Both the management software have different features and provisions. The services are available in paid as well as free versions. Both the software have their advantages, disadvantages, and different target audience. It is essential to evaluate all the parameters before taking any final decision.


  1. https://link.springer.com/chapter/10.1007/978-3-030-79382-1_11
  2. https://www.tandfonline.com/doi/abs/10.1080/00987913.2018.1434380